MS PowerPoint

By Waqas Maqsud & M.Asim Khan
BEE 5 C Students.
School Of Electrical Engineering And Computer Sciences (SEECS)
National University Of Sciences And Technology (NUST)

Microsoft PowerPoint 2007 is the latest version of the PowerPoint
Software which is used for making presentations. It is designed to
Help creating the presentations that can effectively convey the idea
of the presenter. The presentation in MS PowerPoint consists
of series of slides presenting the idea of user in attractive manner.
PowerPoint helps simplifying the process of making an excellent
Presentation, it helps user in making the presentation and also
provides tools to the user to for the layout and designing of the presentation.
The slides made on PowerPoint 2007 can be for screen presentation or it can also be modified to display on website as a webpage.
Most widely it used by professional people which is a vital demand of this new era. It seems to be a piece of software. But using it effectively as well as a tool demands more attention. You can also have its tutorials in INTERNET on YouTube.
PowerPoint software helps you in making presentation by suggesting the ideas of title, bullets and columns etc. It also allows us to insert charts, graphs, clip arts and animations.

Developed By:

PowerPoint was developed for in 1984 for Macintosh computers by a company named Forethought in California USA. This company was later bought by Microsoft in 1989 and became the part of MS Graphics department.

Versions Of PowerPoint:

Following are the versions of PowerPoint that have been released till now.
 1990 PowerPoint 2.0 for Windows 3.0
 1992 PowerPoint 3.0 for Windows 3.1
 1993 PowerPoint 4.0 (Office 4.x)
 1995 PowerPoint for Windows 95 (version 7.0) — Office
 1997 PowerPoint 97 — (Office 97)
 1999 PowerPoint 2000 (version 9.0) — (Office 2000)
 2001 PowerPoint 2002 (version 10) — Office XP
 2003 PowerPoint 2003 (version 11) — Office 2003
 2007 PowerPoint 2007 (version 12) — Office 2007

What’s New In PowerPoint 2007?

Ribbon: (A New Feature In PowerPoint 2007)

PowerPoint 2007 contains a number of new features, the most notable of which is the entirely new graphical user interface called the Fluent User Interface (initially referred to as the Ribbon UI), replacing the menus and toolbars with a tabbed toolbar, known as the Ribbon

Office Button: (A New Feature In PowerPoint 2007)

The Office 2007 button, located on the top-left of the window, replaces the File menu and provides access to functionality common across all Office Applications including opening, saving, printing, and sharing a file. It can also close the application. Users can also choose color schemes for the interface.

Contextual Tabs:

In PowerPoint 2007 some new special Tabs have been introduced called Contextual Tabs which appear on the Ribbon to expose functions on a specific object when selected. For example selecting a picture opens up picture tab with the options to edit the picture. Contextual tabs remain hidden unless needed.

Live Preview:

In PowerPoint 2007 there is a option of the Live Preview, that is when a user places his mouse over a certain option he can see the effects, these effects are temporary and vanish as the mouse arrow is moved off from them.

Smart Art:

Smart Art is another new feature of PowerPoint 2007, which is group of easily editable diagrams. There are 115 preset Smart Art graphics layout templates in categories such as list, process, cycle, and hierarchy.

Inside PowerPoint:


PowerPoint allows it users to have a consistent style throughout the presentation by using templates or slide master. In order to help the user the PowerPoint also features the pre-installed templates. Each template has predefined combination of text, background, size, border and the designs.


PowerPoint also offers the rehearsal features which allow the user to make the practice of giving presentation in the prescribed time. The length of the time for each slide can be set.

Custom Animation:

Custom Animation is a set of effects which can be applied to objects in PowerPoint so that they will animate in the Slide Show.
You can apply three effects in PowerPoint presentation
that are entrance effect, Emphasis and exit effects.
Entrance effects are set to objects so that they enter with
animations during Slide Show. Emphasis effects animate
the objects on the spot. Exit effects allow objects to leave
the Slide Show with animations. Motion Paths allow objects
to move around the Slide Show. Each of the effect can be
customized using various options such as start
(On click, With previous, After previous), delay, speed,
repeat and trigger, these options make the PowerPoint presentation more flexible and effective.


Animation Triggers and using hyperlinks, user can create a game like jeopardy. In this format, the animator can create a domain where the player chooses to go right or left, or pick up objects, and so forth. The process takes time, but is generally cheaper and easier than using multimedia software such as Adobe Flash.


A slideshow is a display of a series of chosen images. Slideshows are conducted by a presenter using a carousel slide projector or an overhead projector or in more recent years, a computer running presentation software.
A well organized slideshow allows a presenter to lend visual images to an oral presentation. The old adage "A picture is worth a thousand words" holds true, in that a single image can save a presenter from speaking a paragraph of descriptive details.


Many presentation programs come with pre-designed images (clip art)
and/or have the ability to import graphic images. Custom graphics
can also be created in other programs such as Adobe Photoshop or Adobe Illustrator and then imported.

Inserting the Chart:

One of the most commonly used features shown on PowerPoint slides are charts. There are many different chart types available to reflect your particular type of content. Clicking the Chart icon on any content type of slide in PowerPoint opens the Insert Chart dialog box. Here you will select the best type of chart type to reflect your data. Once you have chosen the chart type, Microsoft Excel 2007 will open as well. A split window will show the chart in one window and the Excel window will show sample data for the chart. Making changes to the data in the Excel window will reflect those changes in your chart.

Creating A Presentation:

Blank Presentation:

On opening the PowerPoint a blank presentation is displayed on the screen. If you want another slide click on the office button and then New, a list will be displayed select the one that suits your need.
The Presentation will be saved as default name Presentation 1 and Presentation 2 for the second (The number increases with the increase in files). You can rename the presentation by clicking on the Save button in the Office Button.

New Presentation:

To add a new slide click on flickr:3292835468or on the down arrow. A box will open displaying different layouts.
The image below shows the different layouts you can use for your new slide.

Pay attention to which slide you have selected in the slide pane on the left because the new slide will be inserted immediately after it.


Animating the text of the presentation gives a life to a dull presentation. To insert the animation click Animations > Animations > Animate. The most commonly used animations are displayed, hovering the mouse on any effect shows the temporary live preview of the effect.

To the left in the slides pane, animations are indicated by the presence of a small white star. You can click the star on a slide to run its animation at any time.

You can create custom animation by clicking Animations > Animations > Custom Animation. A panel opens up on the right side there click on Add Effects

After Effects have been applied its attributes can be changed. The following image shows the window from where you can change attributes.

If you want to remove the animation you can do this by clicking on Remove button.
Along with PowerPoint animations, you can also take advantage of the third party products that are available. Crystal Graphics, for example, provide a range of TV-style graphics and effects for PowerPoint.

PowerPoint Views:

There are three different views Normal, Slide sorter and Slide Show. In the bottom right click on the desired view; the window will switch from one view to the other. Hovering on the icon will tell you which display it will show.

In the Views Group in the Views Tab the options can be used to change the view.

Some Other Exciting Features:

Using PowerPoint effectively as well as a tool demands more attention. You can also have its tutorials on INTERNET on YouTube.
The most of its exciting features other than its tools are as follows:
1. Download video from Youtube to PowerPoint
2. Make a Video Conferencing by using power point
3. Upload videos in internet on (Authorstream or Slide Share)
4. Store DVD show of PowerPoint

Qualities Of A Good Presentation:

Presentation should have following qualities:
 Easy to understand
 Your points should be relevant
 Try to use shorter sentences
 Make use of colors in a discipline way
 Make use of animations in a way so that it clears your point
 Make the use of standard fonts
 Make the presentation interesting for others by adding multimedia and other photos.
 People remember visuals better than bullet points

 Make proper usage of tools in PowerPoint.

XML Format:

The new XML format in PowerPoint 2007 uses the ZIP file container. The documents created in this format are up to 75% smaller than the same documents saved with previous Microsoft Office file formats, owing to data compression.
In PowerPoint 2007 XML based file formats .pptx, .ppsx and .potx have been introduced, along with the macro-enabled file formats .pptm, .potm, .ppsm.

Related Links:

[ Microsoft Office Microsoft Office] MS Office]
[ Wikipedia Wikipedia] Wikipedia]
[ Presentation Zen Presentation Zen] Presentation Zen]
PowerPoint Tips
PowerPoint FAQ


Pictures uploaded on the page are taken from

MS PowerPoint Help (F1)

Unless otherwise stated, the content of this page is licensed under Creative Commons Attribution-ShareAlike 3.0 License